Australian Domain Registration Template

Email address of person completing this form:

Please read the notes at the end of the form. Either jump there now and read all of them, and return here, or click on the links throughout the form and read the notes related to each section as you encounter it.

The domain name being requested :

Reason:

To assist the process of approval, please provide additional information supporting your application for this particular domain name, not why some domain name is needed, but there is no need to state the obvious.

The Organisation requesting the registration:

Full Legal name of the Organisation : (as it appears on legal documents, not a trading name)

Organisation Postal Address

Australian Company Number (ACN) of the Organisation :

If no ACN, explain the nature of the organisation : (explain why no ACN exists)

If the domain name being sought represents a registered business name, or if no ACN exists for the organisation, please provide:

The full Registered Business Name

The Business Registration Number

State of Business Registration

Does this organisation have any other domain name(s) registered, or currently pending registration?

Yes No

If YES

Please list ALL the existing and pending domain names here:

Please explain why multiple domain names are required by this organisation:

Contact:

The NIC handle of the person who will be the administrative/management contact for the domain name (eg ABC123-AU). This person will be the contact point for all subsequent correspondence regarding this domain listing, and should be an employee or director of the organisation registering the domain.

NIC Handle

Or if no NIC handle has been assigned,you should fill in the create_nic.html form to assign yourself a NIC handle.

Delegation

When applying for a domain name it is possible that you have already configured either Name Servers or Mail Servers for this domain name. If so, use this section to list those servers.

If you have not already configured DNS servers for the domain (or you are not absolutely sure of the details), then it is better to leave this section of the form blank. You can have your DNS technical person fill out a DNS delegation form later, after the domain registration has been accepted by the registrar, when yor organisation is ready to start using the new domain.

Please note that the script associated with this form will automatically check the servers for correct configuration as soon as this form is submitted for processing, so these systems must be operational, and reachable from the public Internet.

If you are not sure whether your servers are ready, you can just leave this section blank. It is easy and quick to use the aunic delegation form later to enter your DNS servers, after your registration has been accepted.

For more information on delegation of domains, Mail Exchange records and other aspects of the Internet Domain Name System, there are some notes which may be helpful for those completing this form for the first time.

Technical Contact:

The NIC handle of the person who will be the technical contact for the domain. This is the contact point for operational problems concerning the domain. If the technical contact is the same as the administrative contact please enter "As Above" as the Technical NIC Handle.

Technical NIC Handle :

Or if no Technical NIC Handle has been assigned, you should fill in the create_nic.html form to assign yourself a NIC handle.

Delegation Details

If you wish to establish mail exchanger (MX) records for this domain then complete the MX Section

(It make NO sense to complete both sections, as delegation takes precedence over mail exchange records within the Domain Name System!)

It is not required that either section be completed if no delegation is required now.

Name Server Information

Domains with Name Server (full) delegation must provide at least two independent servers that provide the domain service for translating names to addresses for hosts in this domain. Also, establishing the servers in physically separate locations and on different networks is strongly recommended.

All servers listed here MUST be listed in NS records in the primary zone file.

Any DNS servers listed here MUST be configured and running before submission of this form.

NOTE: You must inform the registry (using the delegation form) whenever any details of your servers change (names or addresses).

Please list the PRIMARY name of the server. Aliases (CNAMEs) are NOT acceptable to the Domain Name System. The names listed here must be identical to the names listed in the zone file. Aliases (CNAMEs) are NOT acceptable there either.

Primary Server Hostname (Full Domain Name):

Primary Server IP Address

Secondary Server Hostname (Full Domain Name):

Secondary Server IP Address

(Optional) Secondary Server Hostname (Full Domain Name):

Secondary Server IP Address

(Optional) Secondary Server Hostname (Full Domain Name):

Secondary Server IP Address

Mail Exchanger Information

Hosts listed as mail exchangers for this domain must be already configured to handle mail addressed to the domain.

The host names listed here must be already present in the DNS with A (address) records. CNAMEs are not acceptable.

List up to three mail exchanger hosts:

Primary Mail Exchanger Hostname

Preference:

Preference:

Preference

If you have any other information to annotate to this request please add it here.

NOTE: Incorrect or incomplete information supplied on this form may result in a domain name application being rejected, or removed after registration.

Once this form has been submitted, you will be sent electronic mail indicating that the form has been accepted, and that your request is pending. If this mail does not reach you within normal e-mail delays, plus a hour or two, then a fault probably occurred, and you should fill in this form again. When the application has been processed, you will receive another message indicating the result of the application. This will usually take several days, and occasionally more time.

Send request to the AUNIC Registry

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NOTES on fields used in this form

Email Address:

We need your e-mail address, so we can send you notification of the result of this application, please give your preferred e-mail address here.

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Domain Name:

This will be the name, and usually only name, by which the organisation is known on the Internet. This name must usually be the same as, or reasonably derived from, your organisation name. Further, it must not be a generic label, or usually, a dictionary word. You have some latitude in choosing the name you prefer, however you should use some care in its selection. Domain names that are too generic, or unrelated to the organisation name, are the most common cause for domain name registration rejections.

Note that domain names should not be chosen for their potential advertising or trading implications - they have none. There is essentially no reasonable way for Internet users to find your domain name, other than by having it directly presented to them. The DNS is in no way any kind of product directory or listing service. Names which appear to be product listings are almost always rejected.

Finally, the registration or otherwise of a domain name neither grants, protects, nor of itself, violates any trademarks, etc. Usage of the name may violate a trade mark if the name is owned by some other organisation. The DNS and the registry are simply listing devices.

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Reason:

If it is not immediately obvious how your domain name was chosen, or the relevance of the domain name to the name of the organisation, then please explain in the box provided. You may assume that the registry is not totally stupid, and is able to tell that an organisation called "The World's Biggest Hamburger Chain" which requests twbhc.COM.AU has simply selected an acronym of its organisation name, and such. However if the domain name requested was red-meat.COM.AU it would really require an explanation (and then would probably not be permitted anyway).

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The Organisation requesting the registration:

This section of the form provides some information on the organisation which is to be the owner of the domain name. Note that if this form is completed by an agent of that organisation, such as a service provider, consultant, or the like, we do not want their name here, but the name of the organisation which is to own the domain name.

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Full legal name of the Organisation:

The box provided should be completed with the full name of the organisation, as exists on the certificate of incorporation, or as would be provided on tax forms, or corporate returns.

If the entity registering the name is not itself a legal entity, give the name of the principal legal entity of the organisation. Legal entities are corporations, of one kind or another, and humans. Do not put business names, or trading names, or similar in this section.

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Postal Address

Give the full postal address of the organisation named above. Omit the organisation name, we have that already, but do include the postal code and state, plus country if not Australia.

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Australian Company Number:

Companies incorporated in Australia in the usual way (limited companies) are all issued with an Australian Company Number. Give that number in the box. This number should correspond to the organisation named in the previous box.

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If no ACN...:

Some organisations, such as statutory authorities, partnerships, sole traders, and doubtless others, have no ACN. If your organisation is one of those, please leave the ACN box blank, and instead fill in the supplied box with a brief description of the nature of your organisation, such as to allow us to determine why no ACN exists for it. Be sure to also fill in the Registered Business name and Number boxes immediately below. If an ACN was given, leave this explanation box empty.

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Registered Business Name:

Some organisations have legal names that are of almost no relevance to the day to day activities of the organisation. In such cases the domain name may be derived instead from the organisation's trading, or business name, provided that is registered. Give the registered business or trading name in the box provided.

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Business Registration Number and State of Registration

Also give the registration number for that business or trading name, and the state in which that registration was granted. If the name has been registered in more than one state, give the number and corresponding state of any of the registrations (that in which the organisation's head office resides would be best).

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Contact

Occasionally a need exists for the registry, or some other person, to contact a representative of the owner of the domain. This person should be named here. Further, they should be made aware that they have been listed as administrative contact for this domain name, and that they have the responsibility to make sure that the registry is advised should the best contact be altered to be some other person at some future time.

Note that this person should almost always be a full time representative of the named organisation, not a consultant or contractor, and never a service provider. It is usually best to list the managing director, information technology manager, or some similar figure as this contact.

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NIC Handle

When a person, or organisation, is entered into the registry database, a short unique label is assigned to them for reference purposes. That label should be used for identification in further dealings with the registry. Note that the handle is not a password, or PIN number, or equivalent, and need not be kept secret, it simply ensures that the registry can tell which particular John Smith it is dealing with at any particular time. It is important that it be recorded for future use however. If a handle has been assigned in any previous dealings with the registry, please enter it in the box.

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No NIC Handle

On the other hand, if this is the first dealing that this person has had with the registry, then no handle will yet have been assigned.You will need to create a new NIC Handle using this form.

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Delegation

If the name that you have requested is registered, then it is assigned to you by the registry until relinquished, or until some competent authority directs the registry to delete the registration. However registration of itself does not give the name any useful properties. For the name to be useful on the Internet, it must be delegated. That is, it must be entered into the DNS database, with suitable information to allow other sites on the Internet to locate it.

For .AU domain names, the delegation information goes in the delegated .AU zone file - you must remember to have that zone file updated should any of the information you provide here ever alter in the future - the information in the delegated .AU zone file is the link from the world to you, if it is not kept up to date, the world will either not find you at all, or not find the correct network information about you.

In the zone file, in usual cases, two types of delegations are done. Most commonly, the organisation, or some entity acting as an agent for the organisation, perhaps the service provider, creates and maintains two or more nameservers, each containing the same information about the domain. This kind of delegation is known as NS delegation. In other cases, where the domain name is to be used only for e-mail, "Mail eXchange" (MX) only delegation can be performed. In some unusual cases, other kinds of delegations may be done, in the unlikely case that this may apply to you, please contact the domain administrator directly, after the name has been registered, to discuss the possibilities. In that case do not request delegation via this form.

Note that the servers listed will be checked for validity both when this form is submitted, and again later when the registration and delegation are to be done. The servers (all of them) must be established, running, and available, at both of those times or the delegation will not be performed - this can result in registrations also being refused. While it is easy to know when the check will be made when the form is submitted, you cannot know when the later check will be done. This implies that your servers should all be running and available continuously from the time the form is submitted. You really want this forever, the whole point (the only point) of having delegated DNS servers is so the rest of the world can locate your domain. If your servers don't work, or can't be reached, then they may as well not exist.

Note that you can have additional, unlisted, servers, for your own private use, one of those can even be the primary server for your domain. For NS delegations however, all servers listed in NS records in your domain's zone file must be operational, even if not listed here to be delegated to. Further, all servers listed here to be delegated to must be listed in NS records in your zone file. You can have other servers, not listed in NS records in your zone file, and consequently not listed here either. Those servers are for your use only, and are irrelevant to us.

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Technical Contact

The technical contact names a person who can deal with day to day operational problems with the domain. This may be a technical representative of the organisation itself, or a consultant, or service provider's representative. What is important here is that the listed person has both the authority and ability to correct problems, primarily with the organisation's DNS setup, but also often with e-mail, and other situations.

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Technical NIC Handle

If the technical contact is the same as the administrative contact listed above, then enter "As Above" in the Technical NIC Handle box. Actually, when you enter the form this box should be filled in that way for you already, in that case you can simply skip the Technical Contact section completely.

If some other person is to be the technical contact, then please be sure to delete the "As Above" words from the Technical NIC Handle box. Then, if the person is to be the Technical Contact has been previously assigned a NIC Handle then fill in that NIC Handle here.

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No Technical NIC Handle

If the technical contact has not previously been assigned a handle, you will need to create a new NIC Handle using this form.. Also be sure that the Technical Contact knows that they have been listed here as contact for this domain.

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Name Server Information

Two or more nameservers are required for each domain name. Multiple servers are required to add redundancy, not just because it looks nice. This redundancy suffers if all servers are likely to be disconnected by a common event, such as a link failing. It is not a requirement, however you should attempt to have at least some nameservers at remote locations, not all clustered together. But note, it is network distances that are of interest here, not geographical - two servers at your site may be adequate if there are redundant connections to the internet, on the other hand, two severs on opposite sides of the country may not be adequate if their connections to the Internet are both through the same link.

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Primary Server Hostname

The full domain name of the first domain name server for this domain. This is usually, though need not always be, the server on which the primary host database is stored - the one modified by humans. Apart from its relationship with the secondary servers however, that primary server has no special status to the world at large. This server must be listed in the zone file in an NS record, and must exist in the DNS somewhere, either already in some other domain, or in the domain to be added, with an A record, not a CNAME.

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Primary Server IP Address

List an IP address (as a dotted quad, as IP addresses are usually written: eg: 10.1.23.15) of the server named just above. Note that if this server has multiple addresses, you can list any one here, but that all addresses of the server will be included with the delegation (your server will be queried to discover those addresses).

This means that if any address of your server changes you must notify the zone maintainer in case the zone file needs to be altered. Do not attempt to guess when this notification is required, notify in all cases.

You will also need to notify the administrators of your secondary servers should your primary server's name or address alter. Similarly, if you are a secondary server for some other domain, be sure to alert the primary server's administrator should any of your server's details alter - they may need to alter their zone, or notify others.

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Secondary Server Hostname

Another name server for your domain if required. Note that there must be at least two servers.

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Secondary Server IP Address

The IP address(es) of your secondary server(s) is(are) also required. Note that you should supply these even if they are outside your domain, however in that case you need not notify the zone administrator if the address changes. You should never list IP addresses of servers outside your domain in your DNS zone files however.

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Mail Exchanger Information

Mail exchange hosts are hosts that will accept mail addressed to your domain, and relay it to you via some unspecified mechanism, which may be a non internet protocol, or via the IP protocols over private links not permitted to the Internet as a whole, or simply by storing the mail in a mailbox for you to access as required. Other methods are probably possible. Note that this mailer generally needs to be configured to process such mail, so be sure to have that done before completing this section of the form. Also, the hosts listed here will necessarily be outside your domain, you must arrange with the administrators of those hosts for permission to list their host names here. A host administrator that asks for his host to be deleted from an MX list will always be obeyed - this can have strong negative impacts on your ability to receive mail, so be sure to have the administrators agreement.

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Primary Mail Exchanger Hostname

The primary Mail eXchanger host is the host that has ultimate responsibility to receive and process messages to your domain name.

This name must already exist somewhere in the DNS, and exist there with an A record, not a CNAME. Back to form

Preference

This is a small integer that allows for multiple mail exchange hosts. The smallest listed number gives the primary mail exchanger. Other than the relative magnitudes, the actual values of the preferences have no meaning.

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Secondary Mail Exchanger Hostname

A secondary mail exchange lists a host that will (usually) accept mail for your domain when the primary is unavailable, and relay it to the primary later. By arrangement with its administrator, it may relay mail to you via other means.

This name must also already exist in the DNS, somewhere, and exist there with an A record, nota CNAME. Back to form

Preference

For ordinary secondary functionality, this should be an integer greater than the preference listed for the primary mail exchange host. However, should you want two hosts, each to accept some of the mail, and each to relay it to you, the preferences can be made equal, in which case both hosts will function as primary mail exchangers (neither host will relay mail to the other in this case, each must be able to deal with it some other way).

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MX Record

When your domain, say foobar.edu.au, is registered and delegated, the MX record added will always allow mail addressed to user@foobar.edu.au to be delivered to the primary mail exchange host. Some organisations prefer to further sub-divide their domain name, listing sub-domains, as user@blah.foobar.edu.au.

However, in many cases it is preferable for mail to any sub-domain to be relayed to the end user site, and for that site to take responsibility for processing mail to the sub-domains, including rejecting, and returning, mail to unknown sub-domains. To allow this, click the "Add Wildcard" button.

Other organisations desire all incoming mail to be delivered only to their top level domain name, that is, all mail is to be addressed user@foobar.edu.au and no sub-domains are to be visible to the outside world. To achieve this, click the "no Wildcard" button.

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Additional Information

If there is anything else that you feel we should know in order to process your application for this domain name, please add it in the Additional Information box. Note that you do not have to explain your desire to connect to the Internet, we know how good the Internet is, we're not your finance people questioning the costs. Nor do you have to explain just what a domain name is, and why you need one to operate - we know and understand that too. Further, for this purpose we are not usually interested in how your connectivity will be achieved, or what you will do with it. Only your domain name is of relevance in this form. Use this box to indicate that you have servers listed in NS records that you do not want to be delegated to. As well as that, basically anything that there has not been a space set aside in other places in the form to include. Do not attempt to use this space to request other registry or DNS actions. You can expect this information to be read as part of deciding on the domain name application, and delegation of this domain if requested here, but otherwise to be ignored.

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